We're looking for someone who has:
- A positive, "can do" attitude
- Resourceful, strong, dedicated work ethic
- Engaging personality and optimistic outlook
- Excellent written and verbal communication skills
Responsibilities include:
- Oversee and organize general office operations and procedures
- Responsible for maintenance, mailing, shipping, supplies, equipment and errands
- Greet visitors, answering incoming phone calls and delivering world-class service to our customers
- Coordinate appointments and meetings and managing staff calendars and schedules
- Coordinate domestic and international travel, including flight, hotel, and car rental reservations
- Purchase office supplies and equipment and maintaining proper stock levels
- Plan and execute company events
- Coordinate office lunches for clients and pot-lucks for staff birthdays and anniversaries
- Organize group opportunities to volunteer or support local charities
- Create presentations and other management-level reports
- Maintain digital filing systems to ensure consistent organization
- Develop and implement office policies by setting up procedures and standards to guide the operation of the office
- Provide direct administrative support as needed for staff
- Keep the office tidy — organize cabinets, unload dishwasher, keep refrigerator clean, etc.
Desired Skills and Experience:
- 2+ years of office management experience
- Experience developing office procedures & process documents
- Strong time-management and people skills, flexibility and ability to multitask
- Advanced computer skills and experience with online platforms like Google docs and social media
- Proficiency in Microsoft Office, with aptitude to learn new software and systems
- Prior digital agency experience a plus
What we offer You:
- Challenging projects — never a dull day on the job
- Friendly, hard-working team
- Open, collaborative working environment
- Flexible working hours
IMPORTANT — PLEASE READ
This position is not remote. Please do not apply if you are not able to work out of our office in Aurora, IL.
If you are interested in applying for this position and meeting our team, send your resume to careers@spidr.design and tell us why you would be a good fit for Spidr Design.
